What is Eksphi | E-Invoicing Systems Provider?

Eksphi | BIR-Accredited E-Invoicing Systems Provider for MSMEs, Entrepreneurs, Service Providers, E-Commerce Companies, Exporters, and Large Taxpayers

Eksphi is a BIR-accredited Electronic Invoicing System (EIS) and E-Invoicing Service Provider (ESP) in the Philippines. It helps businesses issue and validate electronic invoices, store and manage invoice records, transmit sales data to the BIR through Electronic Sales Reporting, and connect existing CAS, POS, or ERP systems when needed — without having to become a tax or IT expert.

Is Eksphi BIR-accredited?

Yes. Eksphi is a BIR-accredited Electronic Invoicing System and provider with a CAS & EIS Certificate. BIR accreditation is a requirement for systems that issue and transmit electronic invoice data.

How is Eksphi different from other EIS providers?

Eksphi is designed to be approachable. Rather than requiring you to already understand tax regulations, CAS configuration, and structured data formats, Eksphi guides you through what applies to your business, helps you prepare what is required, and handles the implementation. We charge per invoice processed — not large upfront implementation fees for standard setups.

Individual entrepreneurs, SMEs, service providers, freelancers, sideline earners, gig workers, online sellers, and larger organizations requiring Enterprise Edition. Eksphi serves businesses across taxpayer classifications — from those exploring whether electronic invoicing applies to them, to organizations with complex multi-branch, multi-system environments.

What is electronic invoicing?

Electronic invoicing means issuing invoices that are system-generated, supported by structured invoice data (such as JSON or XML), and capable of being electronically extracted and transmitted to the BIR. It is not the same as emailing a PDF or scanning a paper invoice.

What is the BIR Electronic Invoicing System (EIS)?

The EIS is the BIR's platform for receiving and processing electronic invoice data from covered taxpayers. It is the system that receives the structured invoice data transmitted by accredited EIS providers like Eksphi.

What is the difference between a CAS and an EIS?

A Computerized Accounting System (CAS) is a business's own accounting or invoicing software. An Electronic Invoicing System (EIS) is a BIR-accredited system that can generate structured electronic invoices and transmit them to the BIR. A CAS may need to be integrated with or replaced by an EIS if it cannot produce structured invoice data and transmit it to the BIR.

What is structured invoice data?

Structured invoice data is invoice information organized in a machine-readable format (such as JSON or XML) that can be electronically extracted, processed, and transmitted without manual re-entry. It is the core technical requirement behind electronic invoicing.

I am a Large Taxpayer. What do I need to do?

Large Taxpayers and taxpayers under the Large Taxpayers Service are covered by the electronic invoice issuance requirement. You need a BIR-accredited system that can generate structured electronic invoices and transmit them to the BIR EIS.

How does the BIR classify taxpayers?

Under RR No. 8-2024, taxpayers are classified based on annual gross sales: Micro (below ₱3,000,000), Small (₱3,000,000 to below ₱20,000,000), Medium (₱20,000,000 to below ₱1,000,000,000), and Large (₱1,000,000,000 and above).

What information must an invoice contain?

Under RR No. 7-2024 and RMC No. 77-2024, invoices must contain specific information including the taxpayer's TIN, registered name, address, invoice number, date, description of goods or services, quantity, unit price, and total amount. VAT taxpayers must also show the VAT amount.

What is the difference between an Invoice and an Official Receipt?

Under the Ease of Paying Taxes Act (RA 11976), the Invoice became the principal document for sales of goods and services. RR No. 11-2024 provided transitory provisions for the use of existing Official Receipts. The Invoice now serves as the standard commercial document for both goods and services.

How long must I keep my business records?

Under the Tax Code as implemented by RR No. 7-2024, taxpayers must preserve their accounting records for at least five (5) years. Electronic records must be kept in a format that can be retrieved and presented when required.

Do online sellers need to register with the BIR?

Yes. Online sellers must register with the BIR like any other business. RMC No. 91-2024 clarified online seller registration requirements, and RMC No. 38-2026 prescribes the posting of the BIR Registration Seal Badge on websites, e-commerce pages, and other digital platforms.

I sell through social media. Does that count as e-commerce?

Yes. Selling through a website, marketplace, application, or social media platform constitutes e-commerce or internet transactions. If you are a Small, Medium, or Large taxpayer engaged in these activities, the electronic invoicing requirements may apply to you.

How do I get started with Eksphi?

Click "Get Started" on any page. Eksphi will guide you through a short onboarding flow to understand your business, your current systems, and what applies to you. You do not need to know the regulations before starting — Eksphi helps you understand them.

What happens after I sign up?

After you create an account, Eksphi guides you through setup: understanding your taxpayer classification, preparing your business information, configuring your invoicing environment, and beginning to issue electronic invoices. Support is available throughout the process.

Do I need to understand BIR regulations before starting?

No. Eksphi is designed for business owners, not tax experts. We help you understand what applies to your business, prepare what is required, and implement electronic invoicing without you having to study tax law.

How long does setup take?

Setup time depends on your business complexity, existing systems, and data readiness. Simple setups can begin quickly. More complex environments with existing systems, multiple branches, or data migration needs take longer. Eksphi assesses your situation and gives you a clear path.

What does implementation involve?

Implementation includes understanding your current environment, configuring your invoicing setup, preparing your business data, testing your invoice flow, and beginning live electronic invoicing. The complexity depends on your existing systems, data, and requirements.

Can Eksphi help migrate my existing data?

Yes. Data migration is part of implementation. Structured marketplace data (such as from e-commerce platforms) can be simpler. Manual or scanned historical records may require a more involved assessment. Eksphi evaluates your data and recommends the simplest path.

What documents do I need to get started?

Typically: your BIR Certificate of Registration (Form 2303), valid ID, business permits, and your existing invoice records if you have them. Eksphi will tell you exactly what is needed based on your business during onboarding.

How does Eksphi work day-to-day?

You create invoices through the Eksphi system — on desktop or mobile. Eksphi generates the structured invoice data, issues the invoice to your customer, and transmits the data to the BIR EIS. Your records are stored and organized automatically.

Can I use Eksphi on my phone?

Yes. Eksphi is designed to work on both desktop and mobile. You can create and manage invoices from your phone or computer.

Where are my invoices stored?

Your invoices and transaction records are stored securely in Eksphi's cloud infrastructure. You can access them anytime, and they are retained for the statutory period. You do not need to manage your own servers or backups.

How does my customer receive the invoice?

Eksphi issues the invoice to your customer electronically — by email, PDF, customer portal, or another method depending on your setup. The underlying invoice data remains structured and reportable regardless of how the customer-facing copy is delivered.

Can Eksphi handle multiple branches?

Yes. Eksphi supports multi-branch setups. Each branch can have its own terminals and users. For organizations with complex multi-branch, multi-system environments, Eksphi Enterprise Edition provides larger-scale implementation and integration support.

Can multiple people in my business use Eksphi?

Yes. Eksphi supports multiple users with different roles. You can have staff creating invoices, managers reviewing records, and administrators configuring the system — all within one business account.

What is a terminal in Eksphi?

A terminal is a point-of-sale or workstation within a branch. Eksphi uses Company Code, Branch Code, Terminal Number, Username, and Password as operational login credentials for activated users — so each workstation is identified and secured.

Does Eksphi help with contingency procedures?

Yes. Eksphi helps you establish contingency procedures for outages, system interruptions, and other disruptions. The goal is that no transaction is lost and all records are eventually captured in the electronic system.

Why is there a Security Deposit?

Because Eksphi assumes ongoing infrastructure, processing, data, and compliance responsibilities — not just invoice generation. The Security Deposit covers cloud infrastructure, backups, data security, integrations, compliance operations, record continuity, and support.

What is an Eksphi Credit?

One Eksphi Credit equals ₱1 of Eksphi processing value. Complimentary Credits are included at the starting Security Deposit. Credits do not expire.

Can I pass the processing cost to my customer?

Yes — that is your decision. Eksphi charges the Eksphi User. You may absorb, itemize, or incorporate the ₱2 / ₱5 / ₱10 cost into your own pricing however you like.

How does Eksphi protect my data?

Eksphi uses cloud infrastructure with backups, data security controls, and access management. Your invoice and transaction records are stored securely and retained for the statutory period. Eksphi assumes the ongoing responsibility for data security so you do not have to manage it yourself.

Who can see my business data?

Only authorized users in your business and authorized Eksphi support staff can access your data. Eksphi does not publish your business data. Access is controlled by role and permissions within your account.

How long does Eksphi keep my records?

Eksphi retains your records for at least the statutory five-year period required under the Tax Code as implemented by RR No. 7-2024. You can access your records anytime during this period.

Is Eksphi cloud-based or on-premise?

Eksphi is a managed cloud system. On-premise deployment is not the standard offering and is discouraged because of the substantially greater deployment, maintenance, and update complexity.

Electronic invoicing is becoming the rule.
Understanding it shouldn’t be difficult.

BIR rules are changing how businesses issue, record, and prepare invoice data. Eksphi turns the requirements into something you can actually understand—and act on.

Get Started

View Legal Basis

Important Deadline

Transition Deadline: December 31, 2026

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RR No. 26-2025 extends the compliance period until December 31, 2026 for:

Small, Medium, and Large taxpayers engaged in e-commerce or internet transactions
Taxpayers under the Large Taxpayers Service
Taxpayers classified as Large Taxpayers
Taxpayers using covered CAS/CBA arrangements with electronic invoicing and other invoicing software

Micro Taxpayers are exempt from the specific e-commerce electronic-invoicing mandate described in RR No. 26-2025. Micro Taxpayers are not exempt from general invoicing, registration, recordkeeping, or tax obligations.

Do I need to comply?

Select your approximate taxpayer classification and answer a few questions. We’ll point you to the most relevant answers.

1. What is your approximate taxpayer classification?

2. Tell us about your business (select all that apply)

Most Asked

The questions everyone asks first

Who is required to issue electronic invoices?

Am I required to comply by December 31, 2026?

I am a Micro Taxpayer. Does this apply to me?

I sell through Shopee/Lazada/TikTok Shop. What applies to me?

Is a PDF invoice already an electronic invoice?

Does every invoice need to be transmitted to the BIR?

Do I need a CAS before using Eksphi?

Can I keep using my existing accounting system?

What happens during a brownout or internet outage?

What happens to my existing manual invoices?

Will Eksphi help with BIR documentation?

How much does Eksphi cost?

Full FAQ Knowledge Base

Search or browse by category. Every answer links to its legal basis where applicable.

About Eksphi

Electronic Invoicing & BIR

Who Needs to Comply?

Invoices, CAS & Business Records

Online Sellers & E-Commerce

Getting Started

Documentation & Implementation

Using Eksphi

Branches & Users

Manual Invoices & Emergencies

Pricing

Security, Data & Retention

Why Eksphi?

Legal Basis Library

The rules behind the answers

The major BIR issuances that shape electronic invoicing in the Philippines — explained in plain language, linked to official sources.

RA 11976

Ease of Paying Taxes Act

Introduced major reforms to registration and invoicing and established the Invoice as the principal document for sales of goods and services.

Read Official BIR Source

RR 7-2024

Invoicing Requirements under the Ease of Paying Taxes Act

Implements invoicing requirements under the Ease of Paying Taxes Act, including invoice information, registration requirements, and preservation of accounting records.

Read Official BIR Source

RR 8-2024

Classification of Taxpayers

Defines taxpayer classifications: Micro, Small, Medium, and Large, based on annual gross sales.

Read Official BIR Source

RR 11-2024

Transitory Provisions for Official Receipts

Transition rules affecting existing Official Receipts and the conversion or use of remaining documents.

Read Official BIR Source

RR 11-2025

Electronic Invoicing and Electronic Sales Reporting

Current

Establishes electronic invoices, structured invoice data, electronic invoicing, electronic sales reporting, and covered taxpayer categories.

Read Official BIR Source

RR 26-2025

Extension of Electronic Invoice Issuance Compliance

Current

Extends the compliance period for electronic invoice issuance to December 31, 2026 for specified covered taxpayers. Micro Taxpayers are exempt from the specific e-commerce electronic-invoicing mandate.

Read Official BIR Source

RMC 77-2024

Invoicing for VAT and Non-VAT Taxpayers

Clarifies Invoice requirements for VAT and Non-VAT taxpayers.

Read Official BIR Source

RMC 91-2024

Online Seller Registration

Clarifies online seller registration and online proof-of-registration requirements.

Read Official BIR Source

RMC 38-2026

BIR Registration Seal Badge for Online Platforms

Prescribes the posting of the BIR Registration Seal Badge on websites, e-commerce or e-marketplace pages, applications, and other digital platforms.

Read Official BIR Source

The requirement may be technical.
Your experience doesn’t have to be.

What you deal with alone

BIR rules and regulatory changes
Structured invoice data requirements
Registration and documentation
Taxpayer classification
Invoice requirements and fields
System setup and configuration
Records and backups
Contingency procedures

What Eksphi handles for you

Guided onboarding
Electronic invoicing
Compliance processing
Document support
Implementation assistance
Organized records
Business continuity
Support and a simple experience

Your business already has enough to handle. Let Eksphi handle electronic invoicing.

Get Started

Eksphi provides electronic invoicing, compliance-processing, implementation, and document-support services. Regulatory information is provided for general guidance and may change as new BIR issuances are released. Applicability depends on the taxpayer’s circumstances and current BIR requirements.

Electronic invoicing is becoming the rule.Understanding it shouldn’t be difficult.

Transition Deadline: December 31, 2026

Do I need to comply?

The questions everyone asks first

Full FAQ Knowledge Base

About Eksphi

Electronic Invoicing & BIR

Who Needs to Comply?

Invoices, CAS & Business Records

Online Sellers & E-Commerce

Getting Started

Documentation & Implementation

Using Eksphi

Branches & Users

Manual Invoices & Emergencies

Pricing

Security, Data & Retention

Why Eksphi?

The rules behind the answers

The requirement may be technical.Your experience doesn’t have to be.

Electronic invoicing is becoming the rule.
Understanding it shouldn’t be difficult.

The requirement may be technical.
Your experience doesn’t have to be.